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Smartsheet Contributor Andy Marker. Google Sheets and Excel are two of the most commonly used spreadsheet tools, but they differ in key ways. Learn the features and capabilities of each, and find out which best fits your needs. Included on this page, you'll find a comparison of key features , formulas , charts and graph capabilities , and details on the collaborative powers of both. Along with Word and PowerPoint in the original Office suite, Excel is a full-featured, standalone application that predates the internet.
Excel is a great option when you work with files that use complicated calculations or when organizations block the use of browser- and cloud-based software.
Excel Online is a free, browser-based version of Excel with limited features and a simpler interface. It debuted along with versions of Word and PowerPoint in in response to Google Sheets and is roughly comparable in functionality. Excel Online stores files in the cloud on OneDrive and restricts access to those with a Microsoft account. Office is a subscription software-as-a-service SaaS tool that provides the latest version of the Excel app as well as the rest of the Microsoft Office suite.
You must have a Microsoft account to access Office For the most part, Office subscribers and owners of the standalone app work with the same features, but Office offers the ability to host a real-time collaboration session.
Google Sheets debuted in as a free browser-based app. Like Excel Online, it has a limited feature set in comparison to Excel, but strives to be more user-friendly.
At launch, Sheets was not as powerful as Excel, but it has made great strides since then. Users can store files in the cloud on Google Drive , and they must have a Google account to access the app. Excel and Sheets are available as free mobile apps with limited functionality for Android and iOS. For example, they allow you to create new documents, lightly edit existing documents e.
Google Sheets, Excel, and Excel Online perform similar functions, but each has strengths and weaknesses. In general, Excel has more functions than Sheets or Excel Online, such as advanced conditional formatting and the ability to track dependencies, as well as more robust graphs and picture creation options. Sheets is known for having a simpler interface than Excel and, to a lesser extent, Excel Online. For the purposes of this chart, Excel includes Office , while Sheets and Excel cover the respective mobile apps.
The ability to customize the app interface is important to some users. Macros are recorded scripts that allow you to repeat a series of steps, such as importing a. Many users create macros by recording the steps they want to reuse. Macros are stored in a scripting language that advanced users can edit; they can also create original macros in the language. Excel has included macros since it first launched in , using the scripting language Visual Basic for Applications VBA.
You cannot create macros in Excel Online. Due to its long history with macros, as well as its extensive support documentation and expertise, Excel is the better option if you use a lot of macros. If you are an occasional macro user, any of the apps will likely meet your needs. Excel, Excel Online, and Google Sheets all support charts, but differ in the types of charts they work with and their customization options. Overall, Excel offers the most chart types, followed by Sheets Google is working to close the gap with Excel , and lastly Excel Online.
All applications include common chart types, such as bar, column, pie, line, scatter, and area charts. Excel, Excel Online, Office , and Sheets allow multiple users to share documents, but each app handles sharing differently. Users of the standalone Excel app can share documents that are stored on a shared drive like OneDrive or SharePoint.
Otherwise, users have to download and email them, thus creating multiple copies and potentially leading to issues with version control. In real-time collaboration, multiple users interact with the same document at the same time. This is a powerful feature for team projects and documents that require input from multiple parties.
Collaboration is built into Google Sheets. Excel Online users, Office subscribers with the latest version of Excel, and iOS and Android app users can host co-authoring sessions, but under a number of conditions:.
Keyboard shortcuts are convenient for both advanced users and people with basic spreadsheet needs. These include the function keys across the top of the keyboard, as well as combinations using the control key Windows or command key Mac. In Excel, the shortcuts available vary based on the version of the program. In general, the newer the version, the more shortcuts. Excel Online also supports keyboard shortcuts. The current version of Excel has about shortcuts there are fewer for Macs.
Google Sheets supports about keyboard shortcuts for Windows and slightly fewer for Macs. See the list here. The Excel and Sheets mobile apps support some shortcuts when the keyboard in use has the right modifier keys. Because Sheets and Excel support macros, when a keyboard shortcut is not available for a particular action, users can create their own.
Formulas are one of the most valuable features of any spreadsheet tool. For example, if you have a spreadsheet full of customer information, you can use the VLOOKUP formula to find everyone with a birthday in the next month and list their email addresses to send them a greeting.
In the past, Excel had a big advantage in the sheer number of formulas, but Sheets has been making an effort to catch up. Currently, Excel has formulas , Excel Online has , and Sheets has If you have a newer version of Excel e. Each app has a couple of options for cost. They range from free to a large one-time payment to a recurring monthly for businesses or yearly for consumers fee. Users should be able to find an option that fits their needs and resources. OneDrive has a 5GB limit; you may need to purchase more space if you exceed that limit.
Excel also covers Office , but the features below are available in either the Sheets or Excel mobile apps. Sheets and Excel can also be integrated with other apps and services such as IFTTT , though others may require a third-party service like Zapier. Beyond habit or the labor of switching, here are other reasons users often stick with Excel:. While a lot of people stick with Excel, many have switched to Google Sheets. Some surveys have shown people prefer Sheets over Excel for the following reasons:.
Though Excel and Sheets are both spreadsheet tools and are used for many of the same purposes, they are made by two different companies, and each has its strengths. For example, Excel as an app and as part of Office tries to cover every scenario, while Sheets promotes simplicity and ease of use as does Excel Online.
Excel is brand of spreadsheet program. It has since become the de facto standard. Before the PC era, users created spreadsheets on paper. What are some good uses for spreadsheets? Spreadsheets can be used for a variety of tasks, from complex calculations for example, a financial controller predicting a company's profitability based on fluctuating variables or calculating a factory's power usage to simpler tasks such as a person managing their record collection or to-do lists.
More common tasks include the following:. To open an Excel document in Sheets, you must first upload it to Google Drive. Then open Sheets and choose one of the following options:. To open Google Sheets documents in Excel, you first have to export the document from Google Sheets and save it to an Excel-accessible location such as your hard drive.
Then open Excel, click File , click Open …, and select the document you saved. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. Microsoft Excel vs. In this article. What Is Google Sheets? Customization Options The ability to customize the app interface is important to some users.
Excel allows you to add function buttons to a quick-access toolbar and to create new tabs on the ribbon to group related functions. Excel also allows you to customize more default settings like the theme and the default number of tabs on a new spreadsheet , and feedback with animation e.
Sheets has only a couple of options, including whether to make documents available for editing offline and whether recently used templates appear when creating a new document. Excel Online has no customization options. Macros and Scripting Macros are recorded scripts that allow you to repeat a series of steps, such as importing a.
Charts and Graphs Excel, Excel Online, and Google Sheets all support charts, but differ in the types of charts they work with and their customization options. Some of the differences are explained below: Sheets has two Scatter Plot charts, Excel has seven, and Excel Online has five. Sparklines are small line graphs that appear in a cell next to the data.
Excel offers the most chart customization options. You must create flow charts and Gantt charts manually in all three apps. Excel has a recommended charts feature, which changes based on the data you select. Excel offers combination charts, which combines two chart types into one. Sharing Documents Excel, Excel Online, Office , and Sheets allow multiple users to share documents, but each app handles sharing differently.
Because the apps store documents on the cloud, sharing is built into Sheets and Excel Online. Collaboration In real-time collaboration, multiple users interact with the same document at the same time.
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